Human Subjects Research/IRB

New York Medical College’s Committees for Protection of Human Subjects, commonly known as Institutional Review Boards (IRBs), are charged with protecting the rights and welfare of patients and volunteers participating in biomedical, behavioral and social sciences research.  The College has two distinct IRB panels: 1) General, Medical and Behavioral IRB and 2) Oncology IRB.  These committees serve as the IRBs for New York Medical College, Westchester Medical Center, Westchester Institute for Human Development, Metropolitan Hospital Center, Richmond University Medical Center, and Union Community Health Center.

"Human Subjects Research" is the systematic investigation, including research development, testing and evaluation, designed to develop or contribute to generalizable knowledge during which an investigator (whether professional or student) conducting research obtains (1) data through intervention or interaction with a living individual or (2) identifiable private information.

Human subjects research includes studies of:

• New drugs, materials and devices
• New uses of an FDA approved drug
• Experimental treatments or surgical procedures
• Differences between approved treatments

and studies that require:

• Review of patient charts
• Surveys and interviews
• Human materials (e.g. tissue)

IRB approval must be renewed at least annually for studies deemed greater than minimal risk or otherwise required.

IRB Policies and Procedures Manual

New York Medical College seeks to protect the rights and welfare of patients and volunteers in clinical research and investigations in the biomedical, behavioral and social sciences, and adheres to the clinical research proclamation to reaffirm trust between medical sciences and the public. All projects involving human subjects require Committee for the Protection of Human Subjects (IRB) approval.

Human Subjects Research Policies and Procedures Manual

Contact the IRB (IRB@nymc.edu 914-594-2590) for any questions regarding the manual.

Mentor IRB

The submission and review process for IRB applications is electronic using Sitero’s Mentor IRB.

Mentor is integrated with our NYMC, TouroOne Single Sign-On system (SSO). All NYMC students, faculty, and staff are required to access the Mentor IRB using SSO.

Log into the TouroOne portal and proceed to the Mentor/COI Application tab.

If you do not know your TouroOne portal credentials, or if you encounter any other login issues, please contact the TouroOne Helpdesk:

Email: help@touro.edu

Phone: (844) 868-7666

If you are not NYMC faculty, staff or a student and do not have a TouroOne user account, you must request a Mentor account and access Mentor through the secured website.

To request a Mentor Account:

1. Please complete the NEMR Form and obtain required signatures.
2. Save completed NEMR form for subsequent upload in Step 4.
3. Submit a request to the Public New User Form in Mentor. The Form Code is nymcres.
4. An email will be generated to set your Mentor Password. Follow the link in that email to set your password and upload the NEMR Form (required).
5. Your information will be reviewed to assess if the requested Mentor Account can be activated. Please notify IRB@nymc.edu when previous steps have been completed.

Contact IRB@nymc.edu for assistance with Mentor Account requests.

For returning users:

Enter “nymc” as the Institution ID, your username and password. If you forgot your password, please click on the “Forgot Password” link on the Mentor login page. If your username/email address is not recognized by Mentor, please contact the IRB office:

Email: IRB@nymc.edu
Phone: (914) 594-2590

Scheduled IRB Meetings

The Committee for Protection of Human Subjects typically meets once per month per IRB Panel. The deadline for submissions is typically two weeks prior to the scheduled meeting. Complete and correct submissions are due by 5 p.m. (or 3 p.m. if the Deadline Date is a Friday between October-March). If a submission is submitted incorrectly or incomplete as per IRB requirements, then the submission has missed the deadline.

When creating a new application, you will also be informed at the top of the page when the next scheduled meeting will take place.

2024-2025 General Medical and Behavioral IRB Panel Meetings

September 9 (Deadline: Friday, August 23)
October 14 (Deadline: September 23)
November 11 (Deadline: October 28)
December 9 (Deadline: Friday, November 22)
January 13 (Deadline: December 30)
February 10 (Deadline: January 27)
March 10 (Deadline: February 24)
April 7 (Deadline: March 24)
May 12 (Deadline: April 28)
June 9 (Deadline: Thursday, May 22)
July 14 (Deadline: Thursday, June 26)

No meetings in August

September 8 (Deadline: Friday, August 22)
October 13 (Deadline: Thursday, September 25)
November 10 (Deadline: October 27)
December 8 (Deadline: Thursday, November 20)

2024-2025 Oncology IRB Panel Meetings

September 16 (Deadline: Friday, August 30 )
October 21 (Deadline: October 7)
November 18 (Deadline: November 4)
December 16 (Deadline: December 2)
Wednesday, January 22 (Deadline: January 6)
Wednesday, February 19 (Deadline: February 3)
March 17 (Deadline: March 3)
April 21 (Deadline: Friday, April 4)
May 19 (Deadline: May 5)
June 16 (Deadline: Thursday, May 29)
July 21 (Deadline: July 7)

No meetings in August.

September 15 (Deadline: Friday, August 29)
October 20 (Deadline: Wednesday, October 1)
November 17 (Deadline: November 3)
December 15 (Deadline: December 1)