Room Selection, Retention & Cancellation

Eligibility

To be eligible for occupancy in New York Medical College owned housing, you must be:

1. currently registered at NYMC or TCDM as a full-time, matriculated degree candidate
2. up to date on your payments, with no outstanding balance on your account.

Incoming first-year NYMC students will receive an email from the housing office in late spring with detailed instructions on how to apply for housing. Included in this email, students will be notified of the specific date that they will be able to access the housing portal in TouroOne which will be specific to their academic program. We urge students to complete the forms and pay the associated fees as soon as possible as housing is limited and is first come first serve basis.

Any change in status must be reported to the Office of Student & Residential Life immediately and may affect eligibility for housing.

All housing agreements are for a 12-month term, with the exception of graduating students who are expected to move out at the end of May. All graduating students are billed for 12 months, but are refunded the month of June after they have vacated and assessments are complete.

Room Selection

During the spring semester, housing students will receive information about choosing a room for the following year. Students have the choice to retain their apartments, enter our room selection process, or move off campus.

On-campus housing is not guaranteed to all students and is first come, first served. Please watch your inbox carefully for notices, emails, and materials early in the spring semester, as these emails will include relevant forms and deadlines. If you are not currently a student living in housing and you wish to move on campus you must email housing@nymc.edu by February.

For Steps to Participate in the Room Selection Process please see TouroOne.

Fees

1. Application Fee:
   • Current Housing Students: $50 (non-refundable)
   • New to Housing Students: $200
2. Housing Deposit: $500; required of all student which will be applied to your summer or fall rent charges. This fee will be refunded if you decide to cancel your housing within 24 hours of receiving your housing assignment. If you withdraw for any reason after the 24 hour period has passed, this is non-refundable.

Room Selection Phases

Retention Phase

The Retention Phase of Room Selection takes places first. This phase allows students to retain their current apartment and bedroom at a set date. Once retention closes you will no longer be able to retain your apartment. You cannot enter the lottery and then retain as a backup.

For the students in each academic year retention is guaranteed for all programs.

The Office of Student & Residential Life reserves the right to re-assign students left in mostly empty apartments and/or assign people from the waitlist or the incoming class to empty spots, as per our consolidation policy.

Room Change

The Room Change Process allows students to change rooms and/or buildings. You cannot enter Room Change and then retain as a backup, it’s one or the other. If you wish to move into another apartment or building as an individual or group, this is the phase you would enter. Please follow the instructions in TouroOne.

You must be available to move once your new room becomes available, this can happen anytime from the first week of June to the end of the first week of July. You must be able to plan to move your belongings.

If you are traveling during the summer or anticipate an issue with availability to switch units, we urge you to retain.

Students with Special Needs

A student who has a serious medical need or physical limitation that would require special housing accommodations must follow specific steps which are as follows. Students who have had special needs accommodations in the past must re-submit the paperwork annually, as the medical documentation must be updated by a physician. Please visit the Office of Academic Excellence website for the NYMC accommodations application.

Cancellation Policies

First time applicants for NYMC housing are required to pay a $200 non-refundable housing application fee, along with a $500 deposit. Once an incoming or first-time housing student receives their housing assignment, they will be given 24 hours to cancel their assignment in writing without being responsible for the term of the agreement. Once this 24-hour period has passed the student will not be refunded in the event the applicant no longer needs or wishes to reside in college housing. Housing is not guaranteed, and space is limited.

Current students who wish to cancel during the term dates of the housing agreement are responsible for all payments for the term. If an occupant requests to vacate a space during the term of the agreement, they will continue to be responsible for all payments.

Cancellation deadlines with regard to spring housing selection for current students will be outlined in detail in the housing selection packet distributed each spring.